The Board of Directors of Renton School District No. 403 considers school buildings and facilities to be public property, which is to be used in the best interest of the entire community. However, RSD educational program and school functions will have priority over external requests for building use.
Firearms are prohibited in school district buildings and grounds (RCW28A.600.010).
The use of tobacco products and alcoholic beverages in school district buildings and grounds is prohibited (RCW 28A.210.310).
The sale and use of fireworks are illegal in the City of Renton and on any RSD property.
Profane language, possession, or use of intoxicating beverages, boisterous conduct, and betting or other forms of gambling are not be permitted on school premises.
District facilities may be used for open meetings and performances subject to the policies of the District. District educational programming and functions shall have priority over community requests for facility use.
Applications for all uses of facilities shall be submitted through the application process, which is used to determine availability of facilities desired and acquaint the applicant with the existing policies, regulations, and service charges. The Superintendent or designee possesses the authority to make the final decision on the use of school facilities by any group.
A single application may be made for a series of like events by the same client.
The District reserves the right to reject any application without explanation.
Approved applications are temporary licenses to use District facilities and shall not be considered a lease or other interest in real property.
No use of RSD building or grounds will be granted if the primary purpose is for private or commercial gain, or advertising purposes unless approved by the Superintendent or designee.
All building use permits shall expire at the close of the school year. Applications for use of school buildings during summer, holidays, or vacations must be approved by the Facility Rental Manager before the close of the preceding regular school year or term, as applicable.
The applicant must give at least fourteen (14) business days’ written notice to the Facility Rental Manager of any cancellation or previously scheduled facility use. In case of failure to do so, the applicant will forfeit deposits and incur charges for expenses.
A paid RSD employee or an adult pre-approved by the District must always be present in the facility during after-school use of the facilities requested. (When a building custodian is engaged, it is understood that the custodian must be paid a minimum of 3 hours overtime which includes a minimum of 30 minutes to open and prepare the building and a minimum of 30 minutes to close and secure the building.)
Facilities used shall be limited to those specified on the application. Requests for custodial or other District employee services beyond those typically provided as a part facility use must be discussed with the Facility Rental Manager. RSD employees do not have the authority to permit the use of facilities or equipment not included in the rental.
The giving of a gratuity to school personnel is not allowed. Only the District shall pay employees for services rendered in connection with the rental of school facilities.
The applicant must exercise the utmost care in the use of school premises. See related Release and Indemnification sections below.
It shall be the applicant’s responsibility to report, in writing, to the Facility Rental Manager any accidents or injuries suffered by individuals during the use of RSD facilities.
Any destruction of RSD property occurring during the applicant’s use of District facilities must be reported in writing to the Facility Rental Manager.
The Facility Rental Manager must pre-approve in writing any request to decorate or apply material to walls or floors.
Applicants must remove, at their own expense, all personal materials, equipment, or furnishings following use of District facilities. The applicant will be billed for any custodial services beyond the normal standards in connection with the use of buildings or grounds, and excessive trash or removal of items will result in a disposal fee billed to the applicant.
The Facility Rental Manager shall determine the appropriate required adult supervision required for applications to be approved.
The Facility Rental Manager shall determine if police and fire protection is necessary based on the proposed use. The applicant shall be responsible for coordinating the required coverage.
Facilities will not be made available for any use which might result in undue damage or wear as determined in the sole discretion of the Facility Rental Manager.
Games of chance and lotteries are not permitted in RSD facilities. “Amusement games” as defined by state law are permitted at school and PTA approved functions when licensed.
Classroom use during the school year will not be allowed except by special permission of the Facility Rental Manager in consultation with the building principal.
Applicants' receipting funds from admissions or collections may be required to provide a financial statement of revenue and expenses to the Facility Rental Manager.
Gym shoes are required in gymnasiums for all activity-type games such as basketball and volleyball.
All meetings and functions shall terminate, and facilities vacated by 10 p.m. on school nights unless otherwise approved by the Facility Rental Manager.
School equipment cannot be used except by special request and approval by the building principal/manager. This includes balls, nets, copiers, or other equipment.
Motor vehicles are to be parked in designated areas only.
The rental of cafeterias or other spaces that are attached to a kitchen does not grant access to the kitchen equipment. Kitchen equipment can only be used when approved in advance by the Facility Rental Manager in consultation with RSD Nutrition Services and will require extra fees and staffing.
Rentals of the Renton Memorial Stadium, Renton IKEA Performing Arts Center, Theater at Hazen, and Lindbergh Theater are subject to additional terms and conditions. See related materials.
Access to areas that may require a lock, such as the Hazen Turf field, requires the client to ensure the location is properly secured upon departure. Notification to District security must occur if something is wrong with the locking mechanism. Failure to secure the premise may result in a fine or loss of access to the facility.
