Frequently Asked Questions

Effective September 1st, 2020 paper applications will no longer be accepted. Please create an online profile and make your rental requests through our online scheduling system.

If you would like assistance or have questions about accessing the online application, please contact the Facility Rental Office. We are happy to discuss how we might help accommodate your accessibility needs.

Before you can log-in to our online reservation system, you must complete an account setup and group request. For instructions on how to do that, visit our Getting Started section.

Once you have an account setup, access our Master Library Schedules portal.

To begin, enter your credentials and click the log-in button. If you have forgotten your credentials, click the Forgo Password link and enter your email address. A reset email will be sent to you.

1. Username & Password – After you have created your account or set your password from an email prompt, you can enter the username and password here to log-in.
2. Create New Account – For new users, click on the “Create New Account” link to move to the New Account Setup step in the process.
3. Forgot Password – If you are already setup but need to reset your password, this link will allow you to enter your email address and receive a reset link.

"Schedules" is integrated with PayPal, which accepts Visa, MasterCard, Discover, or American Express cards. To pay with a credit card it is not necessary to create a PayPal account.

If you would like to pay with a checking account, you will need to create a free PayPal account and link to your desired form of payment.

For more information or help on PayPal questions, visit their help center.

For all district employees responsible for a Facility Rental invoice, please complete a check warrant and attach the invoice.

Important: Do not pay your invoice using a district P-Card through the PayPal integration. Reach out to the Facility Rental office with questions.

To determine your organization level, review the User Classification section.

If you would like to discuss the classification to help clarify or determine which level applies to the organization, please email the Facility Rental Office with questions. We will be happy to review the organization and make the determination.

Payment processing uses PayPal, which offers free accounts to users and one of their payment methods allows the connection of a bank account which would allow payment through that method and a credit card would not be necessary.

For help on creating an account or more information on PayPal, visit their website.

Any user must complete a rental request through the online system (Schedules) for all organized activities that include groups of five or more participants.

For questions about your specific event or activity, please contact the Facility Rental Office by email or by phone at (425) 204-3414. We are happy to help and discuss your event and its needs.

For most events on Renton School District property, an event permit is not required. If your event has any of the following, it may be required to request a special event permit from the city:

• Does this event involve a moving route of any kind along streets, sidewalks or highways?
• Does your event require the blocking of streets?
• Will sound amplification be used?
• Is your event a sports tournament?
• Does your event affect normal flow of traffic?
• Does your event take place on City sidewalks, parks, trails, public beach, or plaza?

Please reach out to the permit office if there are questions! City of Renton Event Planning

If your event has any of these, you may need to get a permit from the Renton Regional Fire Authority:

• Does this event include the use of a tent (over 400 sq. ft.), cooking, liquid or gas fueled vehicles in assembly building, or fireworks?
• Does your event include the request for a bonfire, the use of candles in an assembly area or other small open flames?
• Will your event include any of the following: beer garden, carnival, fair, exhibits, tradeshows, haunted house, or a large gathering over 300 people?
• Will there be any inflatable devices or hot air balloons?

• Will any fireworks, rockets or other pyrotechnics be used?

For more information, visit the Renton Regional Fire Authority Permits website.

Yes, Renton School District does allow food trucks on district property as long as they are parked out of fire lanes and remain on streets, roads, or in the parking lot.

An additional insurance certificate will be required from each vendor and must meet the Insurance Requirements before being approved and allowed.

Also, the food truck vendor must be listed on the Approved Food Trucks/Mobile Food Facilities publication from the Renton Regional Fire Authority. A Link can be found in the "Important Links" menu on the right side of the page.

No, inflatable games such as bounce houses, slides, etc. are not allowed on district property. In rare cases, an exception can been made for users of the Renton Memorial Stadium.

Only Location Approvers and Facility Rental Administrators can edit requests once they are submitted. You can reach out to the Facility Rental Team with questions or assistance.

Alternatively, you can delete your request and make a new request.

For our Hazen Turf Field, we have implanted a pilot program with a digital padlock. Below are the instructions on how to access the field using this lock. You can download a PDF version of the Secure Field Access Instructions.

BBQ's on district property can be allowed with prior approval. Please contact the Facility Rental Office for approval and equations.

Please know, when approved, the following criteria must be met:

1. Only propane or gas-powered equipment is allowed. Absolutely no charcoal or briquettes.
2. BBQ's and other cooking apparatus MUST be at least ten (10') feet from any structure, which includes, fences, portables, buildings, awnings, etc.
3. A fire extinguisher must be within ten (10') feet of the cooking apparatus.
4. All grease, drippings, and debris must be cleaned up.