Facility Rental is now accepting event requests for facilities available in Phase 2 of our re-start plan which will begin on the 26th of March. To read more and see what this phase includes, visit the Facility Rental Re-opening Plan.
All educational and athletic facilities shall be available for use by the community under this fee schedule and prioritization program, as long as such use will not interfere with school activities or reflect negatively on the Renton School District. All athletic fields should be available for community use, after hours, except where the risk of damage to equipment or facilities is high, e.g. Inclement weather, high impact activities that pose substantial risk of damage to the field, or maintenance activities that are required. In accordance with district policy, no person or organization seeking to use District facilities pursuant to these policies shall be denied the use of the facilities, or be subjected to discrimination, on the basis of race, creed, color, national origin, gender, sexual orientation, marital status, previous arrest or incarceration, or disability.
Organized activities include groups of five or more participants and must complete a rental agreement to use district facilities.
For general facility rental questions, contact the Facility Rental Manager by email or by phone at (425) 204-3455
Clients wishing to rent district facilities must complete the request within the Online Application system and adhere to the stipulations as outlined below and in the Rules and Regulations section. Applications must include payment of the application fee and any anticipated rental fees which will be invoiced after the rental request has been approved. For questions or assistance with accessibility of the online application, please contact the Facility Rental Manager by email or by phone at 425.204.3455
If this is your first time using the system, we have provided some Getting Started information to help get your account and organization(s) setup within the system.
For district staff looking to rent locations outside of their location must complete an online request through this Online Calendar.
Organizations requesting rentals that will include activities such as basketball, baseball, etc. must have a completed Concussion Head Injury Supplement on file with the Facility Rental Manager. Only one supplement must be completed per organization making requests.
Users of the facilities will be charged according to the appropriate rental schedule as defined on the application and in the Current Fee Schedule. Groups using the facilities will be charged for the services of district personnel required for supervision and/or custodial services. These charges will be based on the current rates paid by the district. Rates are to be reviewed on an annual basis, or as directed by the Board of Directors of the school district.
A one-time booking fee of $25.00 will be assessed for each reservation made. If multiple reservations are made in a single request, only one fee will be applied.
A per-request change fee of $25.00 may be assessed if requests to change any aspect of the application are made after final approval from the Facility Rental Manager.
All persons using District facilities must adhere to insurance requirements before rental is allowed. Please see the sample certificate below.
The following list of requirements are required to be included on or with the certificate of insurance:
- Insurer affording coverage must carry a "Best Rating" of A-VIII or better.
- Commercial General Liability
- Must be an Occurrence policy
- Washington Stop Gap coverage may be referenced in this section
- General Aggregate Limits should apply "Per Project"
- Additional Insured and Waiver of Subrogation columns must be checked for:
- General Liability
- Automobile Liability
- Umbrella Liability
- Additional Insured forms CG2011 or equivalent must be provided along with the Certificate of Insurance.
- Primary and Non-Contributory coverage is required and a copy must be provided along with the Certificate of Insurance.
- Each of the following limits must be a minimum of:
- General Liability Each Occurrence: $1,000,000
- General Aggregate: $2,000,000
- Products-Completed Operations Limit: $2,000,000
- "Any Auto" coverage, which includes Hired and Non-owned automobiles, is required. If your organization does not own any vehicles, then the "Hired Autos" and "non-owned Autos" coverage are required.
- Automobile Limit of at least $1,000,000.
- Excess/Umbrella coverage must be included.
- The Retention/Deductible must not exceed $10,000.
- Limit of at least $1,000,000 if not shown in the General Liability section.
- Washington Stop Gap coverage of at least $1,000,000 listed if not show in the General Liability section.
- Description of Operations section should reference the facility name, address being used, and dates of usage.
- Certificate Holder name must read "Renton School District #403 its directors, officers, and employees. 300 SW 7th St. Renton, WA 98057” Any other addresses or names in the Certificate Holder section will require re-issuance.
The following endorsement forms must be attached to the certificate of insurance in order for it to be considered complete:
- Additional Insured
- Waiver of Subrogation
- Primary and Non-Contributory
Below are resources including a sample certificate and these instructions. The sample also includes the endorsement forms needed.
Rental of district property does not guarantee or expressly allow the use of equipment such as chairs, tables, sporting equipment, projection or sound systems, etc. While this equipment may be made available, for specific questions about the equipment, please ask your district contact about the space you are requesting. If equipment is used, any excessive wear or damage, as determined by district staff, will be billed back at the cost of replacement or repair.
Any charges for use of the facility will be billed to the applicant through the online rental system. Organizations, groups or individuals shall not make any payment directly to any school employee or make any individual arrangements with employees as to service charges.
Users of the Renton IKEA Performing Arts Center, Hazen Auditorium, and the Lindbergh Auditorium are subject to additional deposit and document submission requirements. See the fee section below.
Invoiced charges are due within 30 days of the invoice date. If payment is made after 30 days a late fee of $25.00 may be assessed. If payment is not made within 90 days of invoicing, additional fees may be assessed and the account may be sent to collections.
Clients that have a past-due balance may be refused rental of district facilities. This includes any late fees or deposits that are outstanding.
The school district reserves the right to cancel non-school activities in favor of school activities whenever conflicts arise. The school district will notify non-school users of the cancellation as soon as possible. In the event of an inclement weather cancelation by the district, attempt to accommodate a reschedule will be made. Any deposits made will be returned for non-inclement weather-related cancelations.
Cancellation by the Renter
A renter may cancel without penalty for up to two weeks before the rental date. Cancellations less than two weeks will be charged 50% of the estimated fees. Any cancellations within five days of the rental date will be billed at 100% of the estimated fees.
Users of the Renton IKEA Performing Arts Center, Hazen Auditorium, and the Lindbergh Auditorium are subject to additional cancellation policies. See the associated fee section below.
When using district facilities for purposes outlined in this section, the user must maintain a copy of the rental confirmation while on the premises and be able to produce that copy upon request by any district staff including custodial and security. Failure to produce the approved application may result in refusal of access or being asked to vacate the premises. The copy can be printed or made available electronically on a tablet or mobile device.
Each user of a district facility may be required to show proof of identity prior to being granted entry into their rented space(s). The user(s) must be of at least 18 years of age.
The Board of Directors reserves the right to cancel any permit given, and refund any payment made for use of Renton School District high school turf fields and tracks, when it deems such action advisable and in the best interest of the school district, or to modify its policy at any time. All permits automatically expire at the close of the school year. A separate request will be required for use of any school facilities during a vacation period.
Quick Jump To
Frequently Asked Questions
Sporting Activity Supplement
Proof of Authorized Rental
Right to Revoke
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